HP TRIM for SharePoint seamlessly manages all SharePoint content, including Web 2.0 content with the HP TRIM software, a proven enterprise records management system that provides a scalable, policy-driven foundation to your information governance strategy. Proven records management – for your enterprise, for SharePoint and for all your information.  With HP TRIM for SharePoint you can confidently manage the growth of SharePoint sites and content and build new business applications on the SharePoint platform knowing that your information governance platform is in place.

Microsoft® SharePoint is being used by many organisations for collaboration. Users adopt SharePoint readily and are comfortable with the SharePoint experience. Businesses must meet records management and compliance standards and with the adoption of SharePoint for collaboration another dimension is added to the challenge of managing information. Acknowledging this growth, businesses must put processes and systems in place to manage SharePoint information in the same way that they manage all business records.

Seamlessly manage all SharePoint content

The HP TRIM for SharePoint Records Management module enables you to add enterprise records management rigour to your Microsoft SharePoint 2010 and SharePoint 2007 environment. You can transparently manage, finalise, relocate and archive SharePoint content such as blogs, wikis, discussions, documents, forms and published pages for the end user according to established business rules. The HP TRIM for SharePoint Archive module enables administrators to set lifetime management policies on content for automatic archival of entire sites. This capability is delivered with complete transparency to the user. Managed content is delivered through SharePoint in exactly the same manner, which means minimal training requirements and improved staff productivity.

Get best practice records management for your SharePoint

Microsoft SharePoint is a powerful collaboration environment that enables users to quickly and easily create, use and share information. SharePoint is also being adopted as a platform for business applications, adding to the requirement of records management rigour for SharePoint content. With the success of SharePoint in facilitating collaboration there is added pressure on organisations to both meet information governance and regulatory compliance obligations and to enable their workers to use that information efficiently and effectively. It is essential for good corporate governance and regulatory compliance to apply records management policies and processes over the lifecycle of all content, including SharePoint content. Organisations need to apply compliance policies as transparently as possible enabling the user to work most effectively
in Office and SharePoint environments. As HP TRIM for SharePoint manages all SharePoint content and classifies it according to defined business rules, the compliance and governance requirements you have for all enterprise content can be applied to SharePoint content. It does this in a way that is completely transparent for the user.

Transparent records management

The records management module manages the life-cycle of all SharePoint content, including Web 2.0 content, according to your defined business rules, thus providing records management rigour to SharePoint.

• You define the rules and all business records are managed for life, supporting your compliance goals.

• Centrally defined and managed, security permissions and access controls protect corporate records from inappropriate access and misuse.

• You search across SharePoint, federated data stores and HP TRIM for SharePoint enhancing your productivity.

• No matter how complex the business rules, the user’s SharePoint experience doesn’t change.

Seamless site archiving

With the archiving module, business rules are automatically applied to archive entire SharePoint sites into HP TRIM according to lifetime management policies. The usability of the content is retained assites are able to be rehydrated into SharePoint.

• Administrators set lifetime management policies on content in SharePoint for automatic archival of entire sites.

• Entire sites are automatically archived and removed from SharePoint when the configured policy rules are met.

• Policies are applied transparently with less impact on users.

Key features and benefits of HP TRIM for SharePoint

• Apply lifetime policies to all SharePoint content

• Manage and finalise SharePoint list items and sites with a single click

• Transparent records management for the end user

• Federated search returns SharePoint and HP TRIM content

• Business classification, retention and disposition are managed by HP TRIM

• Includes workflow and business process management tools

• Rigorous security is provided through an integrated authentication model

• Sites can be archived with a single click or automatically, through policy-driven rules

To further discuss the benefits of HP TRIM for SharePoint for your organisation contact us at 1300 993 858 or use our enquiry form to have a member of the KP team contact you.