NearPoint Exchange, SharePoint and File Archiving

Traditionally, data and information management solutions have been driven by IT needs for performance to ensure recovery and availability. Business users demand unlimited mailbox capacity, and easy access to all their files and SharePoint content. Records managers want historical records of all these business records, and don’t want to delete valuable information. As content growth accelerates, IT experiences more pressure to manage the cost of storage while eliminating stringent mailbox and storage quotas

Exchange Archiving

Only Mimosa NearPoint™ for Microsoft Exchange delivers on the true promise of comprehensive email archiving, providing:

Complete and flexible Exchange email capture –NearPoint’s Continuous Application Shadowing captures not only messages and attachments, but all Exchange data, including calendar items, tasks, contacts, drafts, and item histories. Alternatively, organizations can choose to use VSS capture against Exchange 2007 active or passive nodes with continuous cluster replication (CCR) from Microsoft. For those with many small, remote offices, NearPoint also supports a MAPI option for distributed, or selective capture of a key set of custodians
Integrated recovery and disaster recovery – with full data capture, provides the ability to quickly restore data to Exchange in the event is it accidentally deleted or a site goes down
Advanced eDiscovery – NearPoint's eDiscovery application provides ability to delegate permissions and workflow to Legal and HR teams to search, analyze, review, and export all archived content and to apply litigation hold at an item-level
Records Management – Customers can leverage automatic classification against metadata or content to set retention and tag content as business records.
Compliance – customers in regulated industries can proactively monitor content within emails and attachments via the NearPoint Content Monitoring application, and can use the NearPoint Tiered Storage Option for support of write-once, read-many (WORM) storage devices
Mailbox management with seamless end-user access – because NearPoint captures all Exchange data, customers can aggressively purge Exchange to save storage costs while providing easy access to information directly in Outlook and OWA

SharePoint Archiving

Mimosa NearPoint™ provides a holistic solution to managing SharePoint data with integrated archiving, recovery, and eDiscovery. NearPoint is the only SharePoint management product to combine both archiving and recovery while maintaining easy end-user access to information. In addition, Mimosa NearPoint offers the most comprehensive SharePoint data capture available.

Capture all content types and associated metadata and attachments
Perform continuous capture via Change Notification, and preserve the relationships between sites and content
Execute full-text indexing and global, single-instancing on all archived content
Achieve storage cost savings, as content can then be offloaded from SharePoint while maintaining seamless end-user access via stubbing
Manage retention and disposition (disposal) of SharePoint content across the archive in accordance to your policies

With comprehensive capture and archiving capabilities also comes the ability to provide robust SharePoint recovery functionality. Mimosa NearPoint allows both fine-grained and coarse-grained recovery.

File System Archiving

System administrators responsible for protecting and managing unstructured information are facing rapid storage growth and shrinking back-up windows, reducing overall data protection and increasing storage costs. All the while, end-users often store content on one of the most expensive storage mechanisms out there – the network file system. There is the perception of safety – content is stored on a company server insulated from a desktop hard drive crash – and off central management because the content is off the desktop. But, file systems are not managed content repositories with library services, indexes, and version control. On the contrary, file system content is virtually unmanaged and presents huge challenges to organizations.

For organizations worried about the unmanaged content sitting on file shares, Mimosa NearPoint™ File System Archiving (FSA) solution delivers multiple strategic benefits:

Significant storage cost savings
Improves storage management
Back-up efficiency of file servers, containing thousands of unstructured information
Under policy control, administrators can scan file servers, and index and archive files selected by various criteria (such as type, size, and age)

As well, in keeping with Mimosa’s “zero-footprint” philosophy, the scan is performed without the need to place any agents on the file servers.

When the scan is completed, NearPoint captures, processes, and optionally stubs selected files from the source file system. Using NearPoint, administrators can copy or move old files or files not recently accessed to the archive, thus reducing the burden on file servers and removing content from high-end production servers. NearPoint FSA optionally allows customers to extend, or stub, files from the file server to NearPoint, directly reducing size on disk.

NearPoint FSA also provides global, single-instancing across all archived content—messages, attachments, files—dramatically reducing the amount of stored content. As users modify files on the file server, these changed files are kept as newer versions using block –level de-duplication on NearPoint, with only the changes (deltas) from the original file version being stored on NearPoint.

NearPoint FSA also eases the burden of consistent retention management and helps to combat the rising costs of eDiscovery. As an integrated content archive for email, files, and SharePoint content, NearPoint provides a one-stop shop for applying retention and disposition rules across all content. For legal discovery and adherence to the Federal Rules of Civil Procedure (FRCP), NearPoint FSA provides a single repository to search for all electronic information from file servers and Microsoft Exchange Server.

All done while organizations maintain worker productivity, as users continue to access files in a seamless manner via stubbing or they can search for archived files alongside archived email directly in the Outlook interface.