eDOCS Document Management

eDOCS DM eliminates the mounting inefficiencies caused by the inability to manage documents as well as the “islands of information” prevalent in many global organizations. It helps control document-based knowledge assets by enabling users to capture, organize, locate and share business content in a secure, integrated, and intuitive environment. From documents, e-mail, graphics, and forms to discussion threads, engineering drawings, scanned paper and electronic-based records, content is consolidated in a unified enterprise knowledge base for easy access and retrieval.

eDOCS Records Management

eDOCS RM provides a completely secure, feature rich, standards-compliant records management solution that works in tandem with the entire Open Text eDOCS™ Suite. When combined with records management methodologies and best practices, eDOCS RM helps establish comprehensive lifecycle management of paper and electronic records. It provides records managers with an environment for nurturing better relationships with enterprise knowledge workers and the ability to enforce guidelines and policies while maintaining complete control over the records management practice. It provides a fluid process for the protection of content assets against risks such as litigation or disaster while meeting complex regulatory requirements.

eDOCS SharePoint Integration

Open Text eDOCS Integration for Microsoft® SharePoint® by SeeUnity Inc. enables organizations to capture content created in SharePoint so that it can be centrally managed in accordance with regulatory and business requirements. With eDOCS Integration for SharePoint, companies can develop comprehensive compliance solutions governing electronic content, including email, file systems, and other record-generating environments, while ensuring litigation readiness and supporting discovery processes.

Email Management eDOCS DM enables organizations to organize and classify email within the document repository while complying with corporate governance, privacy, and other requirements.


Records Management eDOCS DM offers a complete records management solution to address legal and regulatory issues around records, mitigate business risk and avoid the costs associated with improper record handling. It also averts the consequences that lost or invalid knowledge assets have on the long-term viability of organizational decision-making abilities.


Collaboration eDOCS provides a highly secure, web-based collaborative workspace that allows dispersed teams across and beyond the enterprise to work together more effectively and productively.


Document Imaging By transforming paper-based documents into digital knowledge assets, eDOCS DM dramatically reduces the cost of filing, storing, and retrieving paper documents.


Business Process Management Whether workflow tasks are document-centric or intensely decision-based, eDOCS significantly increases productivity by automating complex, recurring and user-driven processes while minimizing the costs of document creation, review and handling, as well as administrative tasks associated with business process management.


Web Publishing eDOCS enables organizations to rapidly leverage content from its central document repository for use on Intranets, Extranets and Web sites.

Engineering Document Management

Compliance Management Virtually all industries are affected by regulation or legislation that requires record management policies be put in place. Open Text offers a records management solution that is Department of Defense 5015.2 certified. From clinical data, to test protocols, to email and instant messages, eDOCS RM provides long-term access, audit and retention control of all content in compliance with regulatory and legislative requirements such as the U.S. Department of Defense 5015.2, Sarbanes-Oxley, SEC provisions, HIPAA, The National Archive standard (UK), DOMEA (Germany), the European Union’s MoReq Specification, VERS (Australia), ISO 15489, Section 508 and FDA 21CFR11.

Mitigating Risk Exposure for All Types of Records eDOCS RM allows organizations to classify not only traditional content as records, but email, instant messages, and rich media as well. This reduces risk exposure for organizations, averting the consequences of failure to comply with established retention policies, and reduces the costs associated with a discovery order.

Easy to Learn and Use Business users carry out records management tasks from within commonly used authoring and productivity tools. This reduces training costs and speeds user acceptance and enrollment in the organization’s records strategy.

Productivity Enhancements Across the Enterprise By enabling business users to associate retention codes to records, records managers can spend more time on ensuring corporate records policies are communicated, controlled, and enforced rather than on filing records. Business users save time by easily searching for records instead of waiting for them to be delivered by the records department.

Comprehensive Security Model Throughout the content lifecycle, a dynamic evolution of access rights is granted, revoked, and fine-tuned to balance knowledge management needs with compliance and information safekeeping requirements, and eDOCS RM is designed to seamlessly manage this custodial chain of access. Records are categorized in a taxonomy-based file plan with security settings defining access and management permissions, and granular ?functional? permissions enable centralized policy definitions and delegated stewardship of content assets.

Assuring Authenticity of Fixed Content Certain regulations not only require organizations to retain any corporate records relating to correspondence by brokers or dealers, but also specify acceptable storage mediums. eDOCS RM integrates with EMC Centera to provide a regulatory approved solution for the storage and retention of fixed digital assets.

Reporting

Ensure tamper-proof storage Robust authentication capabilities, including time stamps and system signatures, mean that you can not only be confident that enterprise content is genuine and accurate, but you can prove it.

Safeguard content for disaster recovery Ensure that business-critical content is stored safely in multiple physical locations. Specify heightened security requirements for specific documents.
Provide immediate information access with powerful federated search

Extend SharePoint search Enabling users to simultaneously search across active content in SharePoint databases as well as archived records within eDOCS. A consolidated result list separates according to online or archived storage, enabling users to quickly identify which documents are in a final state and have been archived.

Ensure preservation of discoverable records Apply a hold to the record, or to multiple records at once from the search results page. Applying a hold to a record freezes its lifecycle, and ensures that it cannot be deleted under any circumstances.

Integrate with other ECM systems Make the most of existing investments by accessing advanced eDOCS ECM functionality—including document management, workflow, secure external collaboration, and reporting.

Single Version of the Truth